How do I get my Certification of Identification and Authorization form for the USMLE?
The Registrar’s Office will certify eligible VCOM student enrollment for the USMLE/NBME.
- Learn more from our Registrar Services page.
How will I know when I am promoted to the next academic (OMS) year/classification?
Notification of promotion is emailed to the student once the Student Checklist is completed. Careful review of the Student Checklist as well as the student transcript will keep the student aware of the promotion process.
If I am entering the Military Match and not using ERAS, how are my documents submitted?
Please contact the Office of the Registrar to inform us that you are entering the Military Match. We will work with you to submit documents based on your military branch.
When will my MSPE be uploaded to ERAS?
MSPEs are not available for viewing until October 1. We assure you, they will be uploaded as long as you have been promoted to fourth year (OMS IV) status.
When will my transcript be uploaded to ERAS?
Once you have been promoted to fourth year (OMS IV) status, you will receive an email from the Office of the Registrar to review and confirm your transcript. You must respond and confirm that it is correct before it is uploaded to ERAS. Please allow 7-10 business days for uploading after confirmation is received.
Does VCOM have a ranking system for students?
No. In order to promote a professional environment of mutual respect for classmates, VCOM has chosen not to rank students.
During the fourth year, a Medical Student Performance Evaluation (MSPE) will be completed as a summary of your first three years as a student. As part of this summary a “scatter gram” will be provided to residencies to show individual placement with other students during the first two years.
How do I defer my student loans?
The Office of the Registrar will process the necessary documents that are provided by the student. Learn more from our Registrar Services page.
Who should I contact regarding Letters of Recommendation (LoRs) for third year rotations?
Letters of Recommendation for third year rotations (for VSAS) should be submitted to the Director of Fourth Year Rotations on your campus. You should also contact the Director of Fourth Year Rotations on your campus if you need a transcript uploaded to VSAS.
Who should I contact for questions about rotations?
Refer questions regarding third year rotations to the Clinical Assessment Coordinator in Clinical Education on your campus. Refer questions regarding fourth year rotations to the Director of Fourth Year Clinical Rotations on your campus.
I have a form that must be notarized. Can you do this on campus?
The Assistant Registrar will notarize only VCOM-related documents. Unless other arrangements are made with the Assistant Registrar, this service is provided Monday through Friday from 1 until 4pm.
Alumni and Former Students
How do I get a copy of my transcript?
Information on requesting transcripts is available on our Registrar Services page.
How do I get a certified copy of my diploma?
All graduates are given two (2) copies of the diploma at the time of graduation and are encouraged to make several copies. The Office of the Registrar will certify the diploma copy that is provided by the student at no charge; however, a $25 charge is required for the Registrar to provide a copy and certification of the diploma for graduates prior to 2016.
Who do I contact if I am entering the match and need a token for ERAS?
Contact the Assistant Registrar at your campus.