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COVID-19 Response and Resources

COVID-19 Response and Resources

The Edward Via College of Osteopathic Medicine is placing the health and welfare of our VCOM community and the communities in which we reside as our main concern.  More information.

Registrar Services

The Office of the Registrar at VCOM provides many services to students including:

  • transcripts
  • record-keeping
  • notary services
  • name changes

AAMC/ERAS Token Request

Current students will automatically receive a token during the third academic year of medical school. Former students needing an ERAS token should contact the Office of the Registrar, using their assigned and secure VCOM email address.

Certificate of Enrollment

Any current VCOM student needing a Certificate of Enrollment can make the request using the Student Information System (SIS) and clicking on the Academics Tab.  Graduates should use the Document Request Form.

Certified Diploma Copies

At graduation, all alumni are given copies of their diplomas. Additional diploma copies are available for a fee of $25.00. Alumni requesting a certified copy of their diploma should complete section three of the Document Request Form, describing the document needed, and submit the form to the Office of the Registrar by email, fax or regular mail.

Change of Status

Students who wish to withdraw or take a leave of absence must contact the Office of the Registrar for more information.

Fellowship Program Request

VCOM graduates who wish to apply for a fellowship can request their VCOM records be submitted through the Electronic Fellowship Documents Office (EFDO) as part of ERAS (see ERAS for instructions). Please also notify the Office of the Registrar via email, using your assigned and secure VCOM email address, regarding your fellowship request.

Health Professionals Scholarship Program (HPSP)

Any student required to submit enrollment documentation as part of HPSP should provide the required form to the Office of the Registrar.

Loan Deferments

Deferment forms are to be provided by the student, along with the name and address or fax number where the completed form should be sent. These documents will be processed in the order in which they are received, and only for enrolled students. New student requests will be processed after matriculation.

Notary Services

The Office of the Registrar offers Notary services for current students only. If you are a current student and require Notary services, please visit the Office of the Registrar, Monday-Friday from 1-4 pm or schedule an appointment.

USMLE Certification of Identification and Authorization Form

In order to take the USMLE, submit the Certificate of Identification and Authorization Form to the Office of Registrar. This service is available during the weekday, check individual campus for specific days and times.

Verification/Certification of Education for Residency, Licensures and Fellowships

If you have a form that needs to be completed in order to verify education for your residency, licensure or fellowship, please send the form(s) to the Office of the Registrar by email, fax or regular mail.

Veteran Benefits

Any student receiving veteran benefits should notify the Office of the Registrar for instructions.  The Office of the Registrar does not determine eligibility or have access to any students’ Veterans Affairs records.  An Educational Veteran’s Benefit Form supplied by the Office of the Registrar will need to be completed.  Please note that any outside scholarships that pay toward tuition and fees may cause a reduction in the amount received through the VA benefits.