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Registrar Services

The Office of the Registrar at VCOM provides the following services for students:

AAMC/ERAS Token Request

Current students will automatically receive a token during the third academic year of medical school. Former students needing an ERAS token should contact the Office of the Registrar, using their assigned and secure VCOM email address. If the request is sent using another email address, you must include your birthdate and the last four digits of your Social Security Number.

Change of Status

Student who wish to withdraw or take a leave of absence must contact the Office of the Registrar for more information. If you have received permission to change your status, you may complete the Change of Status form and return it to the Registrar.

Change of Status - Virginia Campus
Change of Status - Carolinas Campus
Change of Status - Auburn Campus

Document Request

If you have a specific document request, complete section three of the Document Request Form, describing the document needed, and submit the form to the Office of the Registrar by email, fax or regular mail.

Document Request - Virginia Campus
Document Request - Carolinas Campus
Document Request - Auburn Campus

Health Professionals Scholarship Program (HPSP)

Any student required to submit enrollment documentation as part of HPSP should provide the required form to the Office of the Registrar.

Letter to Confirm Enrollment

Any student who needs a letter to confirm enrollment should complete the Document Request Form and submit it to the Office of the Registrar by email, fax or regular mail.

Loan Deferments

Deferment forms are to be provided by the student, along with the name and address or fax number where the completed form should be sent. These documents will be processed in the order in which they are received, and only for enrolled students. New student requests will be processed after matriculation.

Name Change Request

To officially change your name, you will need to complete the Name Change Form and submit the following documentation supporting your name change to the Office of the Registrar:

  • Social Security card
  • Driver’s license
  • Legal documentation certifying your name change (Marriage license, divorce decree, court order, etc)

Name Change Form - Virginia Campus
Name Change Form - Carolinas Campus
Name Change Form - Auburn Campus

Transcript Request

There are multiple ways to request transcripts, depending on your current or past enrollment status.

NOTE: VCOM prohibits the Registrar from releasing Official Transcripts directly to any previous or current student. Transcripts can be released directly (upon request) to hospitals, board licensing programs, loan companies, etc.

Please review the options below:

Official Transcripts

  • Student Information System (SIS) Request
    • Sign into SIS at https://vcomsis.vcom.edu, using your student PID and password.
    • Select the “Academics” tab, then select “Official Transcript”
    • Provide your name, class year, date of birth, campus attended, as well as the name and address to whom it should be mailed. Fees apply.

- OR -

  • Submit a Request to the Registrar

Complete the Document Request Form and submit to the Office of the Registrar by email, fax or regular mail.Fees apply.

Unofficial Transcripts

  • Student Information System (SIS) Request
    • Sign into SIS at https://vcomsis.vcom.edu, using your student PID and password.
    • Select the “Academics” tab, then select “Unofficial Transcript”
    • You may print the unofficial transcript.  No fee required.

- OR -

  • Submit a Request to the Registrar
    • Complete the Document Request Form and submit to the Office of the Registrar by email, fax or regular mail. Fees apply.

Fees

  • Transcripts are free for current students.
  • Unofficial transcripts are available through SIS at no cost.
  • If payment is required, ALL requests will be held until monies are received.
  • Each transcript will cost $15 per request. Submit a check or money order (made out to VCOM) directly to the Office of the Registrar, either in person or via regular mail.
  • Alumni receive one (1) free transcript upon graduation. If you are unsure about having used the free transcript, contact the Office of the Registrar.

Veteran Benefits

The Office of the Registrar does not determine eligibility or have access to any students’ Veterans Affairs records. Any student receiving these educational benefits should notify the Office of the Registrar. Please note which chapter you are eligible for, and provide the Certificate of Eligibility once it has been received.