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VCOM Campus

Frequently Asked Questions

Questions related to the Registrar's Office can be found here. If you need further assistance, please contact the registrar department on your campus.

Prospective/New Students

I am a newly accepted student. When will my secure VCOM email account be available?

Once you have cleared in the Admissions Office, your name is presented to our IT Department which will create your VCOM email. Once this is completed you will receive an email from the Office of the Registrar with instructions to set up your VCOM email. 

Do I need to send a final updated transcript?

Only if you are currently enrolled.

  • Official transcripts sent to AACOMAS are provided to VCOM when an applicant applies. These transcripts are accepted by VCOM if all coursework the student has taken at that institution is completed as of June 1 of the application year.

  • Any school the applicant is attending or will attend after June of the application year will require an official transcript be sent directly from that institution to the Registrar’s Office.

How do I get previous student loans deferred while I am enrolled at VCOM?

Provide the Office of Registrar with any deferment forms to be completed. These forms will be submitted on your behalf after matriculation. Some loan companies require forms to be completed every semester as means of enrollment verification. It is the student’s responsibility to communicate with his or her loan company and request services from the Office of the Registrar.

How do I request a Certificate of Enrollment?

Often, a student will require the school to send a certification of enrollment for loan companies, insurance companies, and scholarship applications. You can request this letter by completing the Document Request Form and submitting it to the Office of the Registrar. The letter will include student name, matriculation date and anticipated date of completion/graduation date.

Does VCOM have a ranking system for students?

No. In order to promote a professional environment of mutual respect for classmates, VCOM has chosen not to rank students. 

Current Students

How do I get my Certification of Identification and Authorization form for the USMLE?

The Registrar’s Office will certify eligible VCOM student enrollment for the USMLE/NBME.

How will I know when I am promoted to the next academic (OMS) year/classification?

Notification of promotion is emailed to the student once the Student Checklist is completed. Careful review of the Student Checklist as well as the student transcript will keep the student aware of the promotion process.

If I am entering the Military Match and not using ERAS, how are my documents submitted?

Please contact the Office of the Registrar to inform us that you are entering the Military Match. We will work with you to submit documents based on your military branch.

When will my MSPE be uploaded to ERAS?

MSPEs are not available for viewing until October 1. We assure you, they will be uploaded as long as you have been promoted to fourth year (OMS IV) status.

When will my transcript be uploaded to ERAS?

Once you have been promoted to fourth year (OMS IV) status, you will receive an email from the Office of the Registrar to review and confirm your transcript. You must respond and confirm that it is correct before it is uploaded to ERAS. Please allow 7-10 business days for uploading after confirmation is received.

Does VCOM have a ranking system for students?

No. In order to promote a professional environment of mutual respect for classmates, VCOM has chosen not to rank students.

During the fourth year, a Medical Student Performance Evaluation (MSPE) will be completed as a summary of your first three years as a student. As part of this summary a “scatter gram” will be provided to residencies to show individual placement with other students during the first two years.

How do I defer my student loans?

Deferment forms are to be provided by the student, along with the name and address or fax number where the completed form should be sent. These documents will be processed in the order in which they are received, and only for enrolled students. New student requests will be processed after matriculation.

Who should I contact regarding Letters of Recommendation (LoRs) for third year rotations?

Letters of Recommendation for third year rotations (for VSAS) should be submitted to the Director of Fourth Year Rotations on your campus.  You should also contact the Director of Fourth Year Rotations on your campus if you need a transcript uploaded to VSAS.

Who should I contact for questions about rotations?

Refer questions regarding third year rotations to the Clinical Assessment Coordinator in Clinical Education on your campus. Refer questions regarding fourth year rotations to the Director of Fourth Year Clinical Rotations on your campus.

I have a form that must be notarized. Can you do this on campus?

The Office of the Registrar offers Notary services for current students only. If you are a current student and require Notary services, please visit the Office of the Registrar, Monday-Friday from 1-4 pm or schedule an appointment.

USMLE Certification of Identification and Authorization Form

In order to take the USMLE, submit the Certificate of Identification and Authorization Form to the Office of Registrar. This service is available during the weekday, check individual campus for specific days and times.

Change of Status

Students who wish to withdraw or take a leave of absence must contact the Associate Dean for Student Affairs for more information.

Degree and Enrollment Verification

The National Student Clearinghouse is now our authorized agent for providing degree and enrollment verifications.  If you are a residency or fellowship program, licensing body, employer, or background screening firm requesting this information please visit:

We no longer provide verifications by phone or mail. You can obtain instant verifications by using the link above.

Certificate of Enrollment

Please complete the document request form to obtain a certificate of enrollment.

Voter Registration

The 1998 Higher Education Act requires all postsecondary institutions to make a good faith effort to distribute voter registration materials to each degree or certificate-seeking student who is physically in attendance at the institution. Download a voter registration form or register to vote online:

Alumni and Former Students

How do I get a copy of my transcript?

Information on requesting transcripts is available on our Registrar Services page.

How do I get a certified copy of my diploma?

All graduates receive two (2) copies of their diploma at the time of graduation and are encouraged to make additional copies. The Office of the Registrar will certify the diploma copy provided by the student at no charge; however, a $25 charge is required to provide a copy and certification of the diploma for graduates prior to 2016.

All graduates also receive a JPG copy of their diploma. However, alumni may request a jpg copy of their diploma at any time by completing and submitting the Document Request Form.

Who do I contact if I am entering the match and need a token for ERAS?

Contact the Assistant Registrar at your campus.